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Sales - SK-II US Administrative Assistant

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P&G is the largest consumer packaged goods company in the world. We have operations in over 75 countries, with 65 trusted brands that improve lives for 5 billion consumers worldwide.  This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges.

Based out of Boston, MA, this role provides analytical, administrative and customer service support for SK-II (luxury skincare) US Sales and Operations team. The role reports into the US Sales Director but directly supports the wider sales and operations organization.

  • Candidates should show a strong ability to organize, prioritize, support, and deliver on-going projects and processes for the team.

  • Candidates should have excellent technical skills; including very proficient in Excel and ability to understand various systems (e.g.: SAP).

  • Should have proven ability to work with multiple data sources to gather, organize and analyze data for standard reports and ad hoc analytical projects.

  • Technology skills should also include Microsoft Office, Intermediate Word and PowerPoint. Need to possess a “can do & flexible attitude” and the ability to handle multiple responsibilities and projects (both large and small), set priorities, and manage time and deadlines for the team.

  • Strong interpersonal and communication skills are required as well as the ability to be flexible and flow with the needs of the business team.

  • Need to be comfortable working with limited on-site supervision and with variable time zones across the US.              

Key Deliverables

Sales:

Business recaps: Retail sales -  summarizing data and communication. Stewardship controls; budget tracking, performance verification Go-to-market / sales project tracking Process co-ordination for store updates

Operations:

eCommerce: Inventory tracking Product supply: Order processing

Others: General administrative support; Customer meeting organization, Internal meetings

Key Responsibilities

Sales

  • Data downloading and report creation

  • Retail selling trackers compiled and provided to management and selling teams

  • Budgets: monthly processing, tracking (actual/budget/forecast).

  • Manage performance verification / logistical requirements for sales projects

  • Co-ordinate in-store updates

  • Leverage technical mastery of our systems/software to facilitate business needs

  • Work with customers' systems for data sharing as needed.

  • Design and execute tracking reports for Internal/External Customers

  • Coordinate meeting preparation and logistics

  • Track, allocate, and implement operating budgets

  • Interface with multi-functional resources to implement organizational changes to customer, volume, and budget alignment

  • Execute special projects for team as needed.  Including anticipating/proposing solutions.

  • Lead administrative support to improve internal cross-functional communication.

Operations:

  • DTC Market Availability and Customer Service Support.

    • PS contact for supply availability for SK-II.com business.

    • Owns Inventory for SK-II.com (brand store)

    • Owns SK-II.com customer returns to analyze and upload to system.

    • Customer Service Support: Back up to Order Processing and Delivery Creation.

Skill Set Requirement

  • Communication – Excellent written and verbal

  • Technical:

    • Excel:  proficient+

    • Outlook, Word and PPT

    • Systems: SAP knowledge preferred (if not then proven ability to learn/lead system management)

  • Analytics: ability to provide insights/summaries to data gathered

  • Organizational & task leadership: excellent at project management and/or organizing a team to meet objectives/deadlines

  • Self-directed

  • Collaborative: ability to work successfully within a very diverse organization (locations, industry, business needs)

  • Scheduling flexibility:  willingness to take evening/night calls (Asia based HQ)

Hours:  Full Time.  M-F “office hours” but flex to adapt to time zone calls as needed

Travel:  None

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor. 

Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE

Procter & Gamble participates in e-verify as required by law. 

Qualified individuals will not be disadvantaged based on being unemployed.


Qualifications
  • High School Diploma, GED or equivalent

  • Proficient using Excel, including advanced formulas and macros

  • Ability to work independently and manage multiple priorities in a team environment

  • Strong focus and attention to detail

  • Strong communications (written and oral) and interpersonal skills

  • A technical aptitude and comfort that allows you to learn additional software applications

Job locations:
Boston, Massachusetts, United States
Job Type: Full time Job categories: Sales Req No: R000013118
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