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Patent Administrative Specialist

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P&G is the largest consumer packaged goods company in the world. We have operations in over 75 countries, with 65 trusted brands that improve lives for 5 billion consumers worldwide. This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges.

We believe great ideas emerge from the creative connections that happen between our talented employees, and we encourage diverse, multi-functional teams to work together to generate new ideas to address challenges we face.

The role of the North America Patent Administrative Specialist includes a variety of duties, including:

  • Preparing response templates for responses to Office Actions before the United States Patent and Trademark Office (USPTO) and assisting with foreign patent Office Action responses
  • Preparing U.S. patent applications and documents associated with patent applications (e.g., inventor declarations, assignments, transmittals, powers of attorney, and application data sheets)
  • Working with clients and international filers to prepare and secure necessary paperwork
  • Preparing and providing 3 to 6-month docket reports to supported attorneys on a weekly basis
  • Uploading necessary documents to various systems
  • Filing expense reports, assisting with vendor/invoice management, and/or assisting with budget management for supported attorneys as needed
  • Timely filing all required documents with USPTO and investigating issues as needed
  • Miscellaneous projects and administrative tasks (e.g., scheduling meetings) for supported attorneys as needed.

The role requires flexibility, superior communication skills, attention to detail, and organization skills. At any one time, the NA Patent Administrative Specialist may have dozens of varied tasks in a number of cases with different attorneys and different inventors that need to be done. The ability to prioritize and keep track of completed tasks as well as tasks that need to be completed is essential.



  • Have a minimum of a high school diploma, GED or equivalent education, however, a two or four-year college degree or equivalent administrative experience is required


  • Proficiency in learning new systems for filing of necessary documents, document management, expense reporting, etc.
  • Ability to balance and organize multiple competing priorities and accurately manage significant amounts of data and deadlines on a regular basis
  • Strong working knowledge of Microsoft Office, SharePoint, and Teams
  • Prior experience with the USPTO and/or patents and/or a legal environment
  • Strong communication skills
  • Ability to collaborate with peers and managers to meet business needs
  • Ability to work independently
  • Relocation assistance not included

What we offer:

Responsibilities as of Day 1 – you will feel the ownership of your project from the beginning, and you will be given specific projects and responsibilities.

Continuous mentorship – you will work with passionate people and receive both formal training as well as day-to-day mentoring from your manager.

Work and be part of a dynamic and encouraging environment - working over a diverse array of interesting problems.

Promote agility and work/life balance for employees, we value every individual and support initiatives, promoting.

We love flexibility. You can arrange your work schedule based on your personal needs.

Experience true support for work/life effectiveness and your long-term well-being.

Get a competitive salary and benefits' package.

About us

We produce globally recognized brands, and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours, it is paramount our leaders are able to lead with courage the vast array of brands, categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted, quality, leadership brands, including Always®, Ariel®, Gillette®, Head & Shoulders®, Herbal Essences®, Oral-B®, Pampers®, Pantene®, Tampax® and more. Our community includes operations in approximately 70 countries worldwide.

Visit know more.

Our consumers are diverse and our talents - internally - mirror this diversity to best serve it. That is why we’re committed to building a winning culture based on Inclusion and our ideal candidate is passionate about the same principle: you will join our daily effort of being “in touch” so we craft brands and products to improve the lives of the world’s consumers now and in the future. We want you to inspire us with your unrivaled ideas.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.

Immigration sponsorship is not available for this role. As a general matter, Procter & Gamble does not sponsor candidates for nonimmigrant visas or permanent residency. However, Procter & Gamble may make exceptions on a discretionary basis. Any exceptions would be based on the Company's specific business needs at the time and place of recruitment as well as the particular qualifications of the individual.

Procter & Gamble participates in e-verify as required by law.

Qualified individuals will not be disadvantaged based on being unemployed.

Job locations:
Cincinnati, Ohio, United States
Job Type: Full time Job categories: Patent Req No: R000016988
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